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6 Hybrid Video Meeting Tips For Collaboration Equity

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With the rise of video conferencing, hybrid video meetings are becoming more popular. A hybrid meeting is any video call that also includes some form of real-time collaboration technology (such as whiteboarding, document sharing, or drawing). The result is a productive and efficient way for teams to work together from anywhere in the world.

But just because it’s a hybrid doesn’t mean it will be perfect. There are still some common mistakes that can make your hybrid video meeting less effective. We wanted to share six hybrid video meeting tips for avoiding these pitfalls and getting the most out of your next hybrid video call.

1. Double check your tech

If you’re going to use video conferencing, ensure everything is in order. This includes your cameras, microphones, and lighting. If you are using a hybrid meeting system, check all your equipment before the meeting starts.

If you don’t want to buy new equipment, then ensure everything is working properly. You can test FreeConference’s free online video conferencing platform by going into a test meeting with a coworker. This will help you get familiar with your equipment, as well as allow you to make any last-minute adjustments.

This is an integral part of hybrid video meetings because it can affect the quality of your video conference. If you have poor lighting, then it will be difficult for people to see what is going on in your meeting room. The same goes for bad audio and video quality. If you are using a system with multiple cameras, ensure they are all facing the right direction so that everyone can see each other clearly.

2. Incorporate some collaboration tools as well

The best virtual event platforms have collaboration tools built in. You can use these to share documents, highlight content on your screen, draw or write notes on top of the video feed, and more.

This will help you get more done in less time by keeping everyone on the same page at all times. Not to mention, it makes meetings more interactive because it allows you to do more than just share information. You can collaborate and brainstorm ideas together, as well.

A good example of this is Google Hangouts. It has a built-in whiteboard tool that lets you draw on top of the screen, along with other collaboration tools like note sharing and drawing. You can also use a chat window to discuss things with your team, which is a great way to keep everyone on the same page. Plus, you’re more likely to stay focused when you know someone else is watching and waiting for your response.

3. Put everyone on the screen

You’re not just talking to your audience, you’re talking with them. The best way to do this is by putting everyone on the screen so they can see each other.

This gives you a more personal feel because it allows people to make eye contact, which is something that happens less when there’s only one person on camera. It also lets your audience see who they’re talking to, which helps build trust. This is especially important if you have an international audience because it gives them a face to associate with the brand.

4. Get assistance with moderation

When you have a large audience, you need to be able to moderate comments and questions. There are two ways to do this: with moderation tools or having a moderator in the room. Moderation tools are great because they allow you to see everything that’s happening in real time so you can answer questions as they come up.

However, they take away from your ability to connect with your audience because it’s challenging to focus on two things simultaneously (plus, it’s hard for people watching at home).

Instead, we recommend having a moderator in the room. This person can answer questions and moderate comments while you focus on your presentation. They can also give live updates about what’s happening in the chat so that people watching at home know when to ask their questions.

5. Always remember to keep people engaged

You don’t want to lose your audience, so it’s essential to keep them engaged. You can do this by asking questions and getting feedback during your presentation. Ask an open-ended question at the end of each slide so people watching at home know what they should think about.

Then, ask for feedback from your live audience—they’ll respond with a show of hands or a chant (like “Yes!”), which makes it easy for those watching at home to see how many people agree with the topic at hand. You can also try having your audience participate in physical activity.

For example, ask them to stand up and stretch if they’ve been sitting for a while or clap along with you. This will help make your presentation more interactive and entertaining.

6. Create equality through purpose

If you’re giving a presentation and want to help people feel more connected, try ensuring that each slide has a purpose. For example, if your topic is how to market your business online, ask yourself what goal you’re trying to accomplish with every slide. Is it to explain how SEO for startups works? Or maybe it’s to show how social media can help increase traffic.

As you make each slide, keep the goal in mind and let people know what you’re trying to accomplish. This will help them feel more connected because they’ll understand why they need to pay attention. Also, make sure that the slides are designed to make people want to read them. If possible, try using images of people or animals with your text, as these tend to help keep people engaged and interested.

Final Thoughts

When it comes to presenting, you want to ensure that people are engaged. If they’re not, then there’s a good chance that your presentation won’t be very effective. So make sure that you include some of these tips when you’re creating your next hybrid video meeting and see how much better people react!


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