When it comes to streamlining daily workloads, to-do list apps work great, but they offer little help when it comes to tracking progress and establishing patterns of productivity. You need something that can keep track of all the tasks being worked on at the same time, all the tasks that are yet to be started, and a complete picture of all the tasks that are completed.
And therefore, I decided to write about the best project management apps with Kanban to try in 2019.
What is Kanban?
Before we head over to my list of the best Kanban apps this year, how many of us know what Kanban is? Where did the term “Kanban” come from? How did it gain so much popularity over the years? Let’s find out.
Kanban is Japanese for “card”. In the late 1940s, Toyota was inspired by supermarket stores relying on their own inventory to restock and not the vendor’s supply. This saved time and the store could be back in business in a few minutes.
It was only when the item was nearly sold out that the store’s clerks would order more from the vendor.
So, Taiichi Ohno then invented the Kanban production model at Toyota. Each time the line workers needed something from the factory, they would send a Kanban (card).
Say, the line workers need a car bumper. The Kanban would then be sent back to the factory, and it would be attached to the item. Each process that the requested item would have to go through to be delivered would then be mentioned on the Kanban.
A Kanban would be sent back to the factory requesting a car bumper. First, plastic would be provided, and the Kanban attached. Then, the plastic would be molded into a car bumper. Finally, the car bumper would be painted as per the desired specifications and delivered back to the line workers. All these processes would then be listed on the Kanban attached to the item.
Two things happened because of the introduction of the Kanban model – progress was better visualized, and this systemic approach enabled higher quality control.
An inquisitive committee was formed in 2005 to document the Kanban model, and the deliverables led to influence various thought leaders around the globe.
Kanban was then introduced as a part of agile project management, and we use it as boards on our screens today.
What are the best Kanban apps?
Let’s get started with this roundup.
1. Trello – the undisputed king of the best Kanban apps
Rating: 4.8 out of 5
When it comes to Kanban, it’s hard to do it better than Trello. Talk about lightweight, ease-of-use, learning curve, performance, availability, simplicity, or even onboarding, scalability, integrations, support, and much more – Trello takes the lead in so many factors.
Trello is lightning fast. Create a board in Trello and the cursor is already blinking on the first column waiting for you to name it. Type and hit Enter and you’ve named it. Hit Enter again, and you’ve made your second column waiting to be named. And it keeps going.
Press Add a Card in any of the columns you’ve created, type a name, press Enter, and your task is created. Press Enter again and a new task is made. Type in a name and press Enter. Whoops, wrong column? No need to erase what you’ve written.
Press Add a Card on the correct column and your new task will be shifted along with the half-finished text waiting for you to finish naming it.
We’re talking peace of mind and comfort when it comes to Trello. And that’s why more than 25 million people trust Trello for all their Kanban needs.
Trello comes with the following pricing plans:
- Free – Unlimited boards, one power-up per board, 10 MB file size limit
- Business Class – at $9.99 per user/month, unlimited board and power-ups, 250 MB file size limit, role management, priority support, user management, and more.
- Enterprise – at $20.83 per user/month, unlimited everything, SSO and 2FA, enhanced SLA, priority email and phone support, file encryption, custom security review, and more.
Rating: 4.5 out of 5
Offering more comprehensive and complex workflows involving the use of Kanban, I believe LeanKit takes the steal for the 2nd spot on this roundup of the best Kanban apps.
You can set sections for each of your lists on a LeanKit board, and then group cards based on similar characteristics. You can set and assign card limits to each of these sections so that no one can add more than the desired number of cards to a scenario.
Because of the enhanced customization of how you use your boards, lists, sections and task groups, Planview’s LeanKit is #2 on my list of the best Kanban apps of 2019.
Planview LeanKit is available with three pricing plans:
- Teams – at $19 per user/month, unlimited boards, template library, lane policies and limits, Lean metrics and reports, LeanKit API
- Scaled Teams – at $29 per user/month, custom fields, configurable templates, personalized work views, advanced reporting, SSO and user provisioning API, free trial available
- Enterprise – contact sales for quote, Planview Enterprise One integration
Rating: 4.5 out of 5
#3 on my list of the best Kanban apps is Breeze. I have heard good about this app from a few friends and colleagues, and decided to take this one for a spin. Breeze did not disappoint. It’s primarily designed for client work, so you can give your clients a holistic view of your team’s Kanban board.
There are a ton of nifty keyboard shortcuts that really save up time when working with Breeze. The UI is simple and minimal, with nice shades of white and grey as primary colors and little accents that do not drive attention away from what’s important while using the app.
Breeze is available with the following pricing plans:
- Solo – at $14 per month, 1 user, unlimited projects, unlimited free clients
- Freelancers – at $29 per month, 5 users, unlimited projects, unlimited free clients
- Small Business – at $59 per month, 12 users, unlimited projects, unlimited free clients
- Large Team – at $129 per month, 30 users, unlimited projects, unlimited free clients
- Enterprise – at $249 per month, 60 users, unlimited projects, unlimited free clients
All the pricing plans mentioned above are available with a 14-day free trial.
Rating: 4.4 out of 5
Taskworld is a great Kanban tool and one that is logical. Kanban boards are different projects, and there can arise scenarios where different tasks from different boards are dependent upon each other.
What I liked about Taskworld and why it scored the 4th slot on my top 5 list of the best Kanban apps is because Taskworld keeps things minimal. Tasks you create on a board are automatically shrunk down to a single line, so you can have more real estate for as many tasks as you want on your board.
Click on the card and the card’s details open. Everything is there, from start and end dates to assignees, followers, tags, time spent which is tracked by a built-in timer for Taskworld, as well as a Location field that can attach the same card to multiple boards and work can be tracked for the same task on different boards simultaneously.
Taskworld comes with the following pricing plans:
- Professional – at $10.99 per user/month, one workspace, unlimited tasks and projects, unlimited guests, multiple task locations, timelines, chat, @mentions, and more
- Enterprise – contact sales for quote, for on-prem or dedicated server deployments, unlimited workspaces, unlimited everything, priority support, dedicated account manager, and more
The Professional plan mentioned above comes with a 15-day free trial.
Rating: 4.4 out of 5
5th on my list of the best Kanban apps is Blossom. While Trello offers me value with power-ups and lightning fast response time to all my work needs, Blossom offers beautiful, intuitive design and is one of the best-looking Kanban board apps available today.
So, Blossom, as the name suggests, is Kanban for a process. Each list on the Kanban board represents a stage of the project. All new tasks must be added to the left-most list, and then they are moved right as the blossom through the project’s stages. That’s an interesting concept and one that requires a systemic approach to doing things.
Blossom also offers a quick summary of how many cards were shipped during a period, a chart that shows the time taken to complete each card. Blossom also integrates with GitHub, fetching commits so you can track work on code from your boards.
Blossom’s pricing details are not available, so you’ll have to contact sales for a quote by clicking here.
6. Kanban Tool
Rating: 4.3 out of 5
#6 one on our list of best Kanban apps is Kanban Tool. This project management app has a huge array of features with reference to task and project management, time tracking and analytics, as well as collaboration.
Kanban Tool has a beautiful interface to begin with, having options neatly placed on the central Kanban board. Both the boards and cards can be cloned, which save you time.
Plus, you can even customize the layout as per your needs. For the price it offers, the customer base it has acquired, and the huge list of features it offers, this app is worth a glance.
KanbanTool offers the following subscription plans:
- Free – $0 per user per month, 2 boards, 2 users, no file attachments
- Team – $5 per user per month, unlimited boards and file attachments
- Enterprise – $9 per user per month, time tracking and reporting, process automation, unlimited boards and file attachments
Rating: 4.2 out of 5
Teamwork Projects is a tool that supports Kanban workflow for a variety of task and project management activities. It is one of the best Kanban apps due to a huge array of project management options it provides including time tracking, reports as well as charts.
You can even set task dependencies to get a clear perspective on task flow. Customizable for a personal touch, it offers many templates and color themes. Plus, if you are a fan of Teamwork Desk and/or Teamwork Chat, you can have it all with one brand of tools instead of juggling between different productivity apps.
The following subscription plans are available with Teamwork Projects:
- Free – free forever, 5 users, 100 MB storage space, 2 active projects
- Pro – $9 per user/month, minimum 5 users, 100 GB storage space, 300 projects
- Premium – $15 per user/month, minimum 5 users, 250 GB storage space, 600 projects
- Enterprise – contact sales for inquiry, 500 GB+ storage space, unlimited projects
Rating: 4.2 out of 5
Asana, with its versatile structure and a multitude of options, also makes it to this list of best free Kanban tools. Manage your workflow with this top Kanban app through project timelines and Gantt charts, customized fields, dependencies and color-coded project timelines.
Asana helps in easy collaboration between team members via tagging and through comments, ‘likes’ and ‘follow’ along with tagging. You can work with multiple teams at a time with different settings. Plus, with notifications including email updates, Asana ensures you do not miss out on any information.
Organize and prioritize your workflow in a jiffy with simple commands and a clean interface through this top Kanban app.
Asana comes with the following pricing plans:
- Basic – Free forever
- Premium – at $9.99/user/month billed annually ($11.99/user/month)
- Business – at $19.99/user/month billed annually ($23.99/user/month)
- Enterprise – contact sales for a quote
Rating: 4.0 out of 5
KanbanFlow is a free Kanban app with task and project management options placed efficiently into three main modules. Instead of spreading hundreds of options across the interface, KanbanFlow makes life easy with a clean interface.
The Kanban board holds collapsible columns of cards representing tasks, so you can fold a card when not in need. It offers all the core features any team would require including task management (with subtasks, recurring tasks and dependencies, various charts as well as customizable reports.
Plus, it lets you track time spent on tasks, so you can forecast time estimations for future projects. It encourages the Pomodoro technique for focused work, but you can set the timer as required. With a very affordable paid plan for upgrade, KanbanFlow will catch your eye.
Kanban Flow gives you two pricing plans:
- Free – Free forever, unlimited tasks and boards, time management, standard support, 2 permission roles
- Premium – $5 per user/month, advanced reporting and export options, priority support, 4 permission roles
And that marks the end to this roundup of my best Kanban apps of 2019. Which app did you like the most? What are your thoughts on Trello’s ease of use or perhaps Blossom’s innovative step-by-step approach to doing things? Let me know by leaving a comment below.