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The Top 7 Meeting Management Software of 2019

The top meeting management software and planning tools reviewed and ranked.

The Top 7 Meeting Management Software of 2019 October 21, 2018Leave a comment

Senior Editor at Productivity Land. Productivity hero by day, Twitter nerd by night. Follow me and let's talk about all things productivity. 😄

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Studies show that more than one-third of all meetings are unplanned, and therefore result in little to no return for businesses. More than 50% of top execs believe their time spent in meetings is wasted. To prevent this from happening, you need to ensure the following are in place:

  1. A well-defined meeting agenda,
  2. Someone taking care of meeting minutes, follow-up action items, and key decisions taken in the meeting, and
  3. A solid meeting management software to plan and manage online meetings

In this article, we will review 7 of the top meeting management software you can use for better, more productive meetings.

1. Cisco WebEx: Editor’s Choice for the top meeting management software

top meeting management software

WebEx does not need an introduction. It is used by some of the most successful businesses and large teams. And there’s a reason why that is the case. It is simple and easy to use, meetings conducted from WebEx are easily accessible, and does not cost an arm and a leg, considering that it is an enterprise-class meeting management software from Cisco.

You can sign up straight away and since it is in the cloud, it is easy to set up. The simple user interface allows for team members to easily get hands-on with the platform.

Key Features

There are a lot of features that are packed with Cisco’s WebEx meetings, including:

  • Audio Calls – VoIP or Phone call-in
  • Video Conferencing
  • Scheduling
  • Meeting Initiation and Joining
  • Meeting Recordings
  • Screen sharing
  • Follow-Up and Breakout Meetings
  • Slideshow
  • Rich Media
  • Annotation
  • Chat
  • Polling and Q&A
  • File Share
  • Available for Android and iOS
  • Participant Permissions
  • Enterprise Scalability

In a nutshell, Cisco’s WebEx is a feature-packed meeting planner which is why it’s our Editor’s Choice for this roundup of the top meeting management software available in the market today.

Pricing

WebEx Meetings is available with the following 3 pricing plans:

  1. Premium 8 – at $24 per month, for meetings of up to 08 people
  2. Premium 25 – at $49 per month, for meetings of up to 25 people
  3. Premium 100 – at $69 per month, for meetings of up to 100 people

Signing up for Cisco WebEx Meetings is free, however. You can sign up for a free 30-day trial without a credit card and use WebEx Meetings to see if it fits your needs.


2. Fuze

top meeting management software

Fuze is also a cloud-based meeting management software and it’s an ideal meeting planner for teams of all sizes. It offers a host of solutions for unified communications for businesses, namely:

  1. Voice,
  2. Video, and
  3. Messaging

Fuze has a simple user interface that is neatly designed to avoid clutter. You also get the ability to use Fuze numbers as actual phone numbers to dial in and call.

Key Features

Fuze also offers a lot of useful meeting tools, right from planning and organizing to conducting and follow-ups. Some of its features are:

  • Audio Calls – VoIP or Phone call-in
  • Video Conferencing
  • Scheduling
  • Meeting Initiation and Joining
  • Meeting Recordings
  • Screen sharing
  • Slideshow
  • Rich Media
  • Annotation
  • Chat
  • File Share
  • Available for Android and iOS

Summing it up, Fuze is a great choice for meeting management, and lands the second spot on our list for the you can invest in 2018.

Pricing

Fuze does not have a pricing plan but rather international call rates, which can be seen on the Fuze rates page here.


3. GlobalMeet by PGi

Third up on our list of the top meeting management software is GlobalMeet, which was acquired by PGi. This web conferencing and video conferencing tool is also a great investment, due to its excellent support available as well as a host of features that come with the platform.

The interface is simple and easy to use. There are clear, big buttons for important features. A minor setback: you cannot brand conference rooms or create breakout rooms for larger meetings, when part of the meeting members feel that specific items need separate discussions in another meeting.

Key Features

GlobalMeet by PGi offers various useful meeting tools, some of which are:

  • Audio Calls – VoIP or Phone call-in
  • Video Conferencing
  • Scheduling
  • Meeting Initiation and Joining
  • Screen sharing
  • Slideshow
  • Chat
  • File Share
  • Available for Android and iOS – although some users have been reporting bugs

GlobalMeet offers a lot of features for video and audio conferencing and online meeting management, which is why it ranks #3 on this list of the top meeting management software.

Pricing

GlobalMeet by PGi is available with three pricing plans. They are:

  1. Standard – at $12 per user per month. Comes with VoIP and global dial-in and access.
  2. Premium – at $24 per user per month. Comes with international dial-outs for 20 countries.
  3. Enterprise – contact sales for a quote. Global dial-in and dial-out.

4. Lucid Meetings

#4 on our list of the top meeting management software is Lucid Meetings, an online meeting management software and web conferencing solution.

What we like about this tool is its pre-built meeting agendas that save you a lot of time as you go along planning meetings. The UI is simple and straightforward – no complications to make onboarding easy and effortless. All in all, Lucid Meetings is a great tool and, therefore, lands the 4th spot on our list of the top meeting management software this year.

Key Features

  • Real time-shared note taking and action tracking
  • Instant meeting records in multiple export formats
  • Searchable online records for all past meetings
  • Built-in feedback and ratings
  • Expert-authored meeting templates for running common and/or challenging meetings
  • Automated performance reporting

Pricing

Lucid Meetings is available with the following plans:

  1. Free – one meeting host, 10 meeting attendees, 1 meeting room, Skype for audio
  2. Business – $19 per month, 1 meeting host, 200 meeting attendees, unlimited rooms, native audio conferencing and some advanced features.
  3. Enterprise – contact sales for a quote, unlimited hosts, attendees, team members and meeting rooms, native audio conferencing and all advanced features.

5. SoapBox

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On #5 for the top meeting management software, we have a new entry! 🎉

Meet SoapBox, a meeting planning, scheduling and collaboration software that has a beautiful user interface. I found out about SoapBox Pro on Product Hunt earlier this week (follow me on Product Hunt for the best productivity hunts!), and really liked the tool.

What I really liked about SoapBox is that it offers a comprehensive solution for one-on-one meetups, team meetings, discussions, and even AMAs. So, you get some really handy features, and on top of it is the stunning UI of SoapBox, for your eyes only.

Key Features

  • Meeting notes and minutes
  • Meeting agendas (shared with the team)
  • Suggested agenda items via a suggestion bot
  • Calendar integration with MS Outlook and Google Calendar
  • Integrations for Slack, Microsoft Teams and more
  • Tracking for follow-ups, action items and next steps
  • Meeting archives
  • Prioritization and progress tracking
  • Meeting invites

Pricing

SoapBox is available with the following pricing plans:

  1. Basic – Free forever, one-on-one meetings, team meetings, suggested agenda items, integrations
  2. Pro – at $8 per user/month, next steps, best-practice meeting kits, non-recurring meeting management, employee idea management

6. MeetingKing

top meeting management software

MeetingKing helps you have better meetings with less effort. From meeting preparation to minutes, scheduling, planning, and even task management, MeetingKing is a comprehensive meeting planner offering everything in one place, making it one of the top meeting management software available in 2019.

The UI is straightforward and simple. MeetingKing is also a cloud-based solution so you shouldn’t take more than couple of minutes getting started. Setting up meetings, seeing meeting history and performing other basic tasks within the app are not complex and you can easily find things where they are.

Key Features

MeetingKing comes with the following features:

  • Easily create meeting agenda
  • Use standard agenda templates or create your own
  • Meeting minutes templates or write your own minutes
  • File sharing
  • Assign tasks while taking meeting notes
  • Manage and collaborate on tasks
  • Intuitive calendar view
  • Task and meeting minute comments
  • Integration with Microsoft Outlook, iCal or Google Calendar

Pricing

MeetingKing is available with the following pricing plans:

  1. Pro Single – from $9.95 per month, 1 user, unlimited meetings, 1 GB storage space
  2. Pro Small – from $39.95 per month, 5 users, unlimited meetings, 5 GB storage space
  3. Pro Medium – from $64.95 per month, 10 users, unlimited meetings, 10 GB storage space, and member account management
  4. Pro Large – from $124.95 per month, 25 users, unlimited meetings, 25 GB storage space, and member account management

Trial period available to test out the product. No credit card required.


7. Samepage

top meeting management software

With Samepage, you can schedule and make audio calls or conduct video conferencing. Samepage is primarily designed for teams to collaborate on documents and files together, hence the name.

Everything is natively built inside Samepage, be it chat, screen sharing, audio or video. The UI is elegant and minimal, and keeps things clutter-free. We liked using Samepage, and it was quick to respond, which is why we decided to include it as one of the top meeting management software.

Key Features

Samepage brings with it various useful features for meeting planning, conferencing and collaboration. Some of them are:

  • Discussion boards
  • File sharing, management and sync
  • Instant messaging
  • Meeting management
  • Task scheduling
  • User access controls
  • Video conferencing
  • Diagram drawing
  • Document management
  • Complete data encryption

Pricing

Samepage is available with the following pricing plans:

  1. Free – unlimited members, 10 teams, 1 GB storage space, 30-day chat history
  2. Pro – $7 per user/month, unlimited everything, 1 TB storage space, unlimited chat history, advanced features

That marks the end to this list of the top meeting management software available for conferencing, planning and meeting management in 2019. Which tool do you use to plan productive team meetings? Did we include yours in the list? Let us know in the comments below.

See also:

We Review the 5 Best Gantt Chart Software of 2018

Senior Editor at Productivity Land. Productivity hero by day, Twitter nerd by night. Follow me and let's talk about all things productivity. 😄

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