Work smarter, not harder is the new agenda in the contemporary world. Recent advancements in the world have transformed the way work was done previously. From spending long laborious hours at work, to working 8 hours a day or less.
The world has slowly, but steadily adopted newer, more efficient methods of working, reducing the time spent on different tasks. The focus has shifted with quality taking precedence over quantity so, employees providing more value to the company with faster working are relatively well-liked.
It is often mistakenly believed that working faster means a dip in quality but it is not so. Efficient time management allows you to improve the pace of your work without sacrificing quality. So, you can save those extra hours and deliver quality work with better productivity.
In this article, we will give you a roundup of 10 different tips and tricks that will help you become more time-efficient.
Top 10 Time Saving Tips and Tricks
1. Set A Timer
The first tip is probably the easiest but the most effective – setting a timer. Before you start working on a task, allot a specific time limit for that task. You will likely be able to complete the task even before the timer goes off.
Parkinson’s law aptly enumerates the relationship between time and work – “work expands to fill the time available for its completion”. The more time you allot to a task, the longer it will take to complete.
If a task is time-bound, it will certainly adjust itself within the prescribed limit so, set boundaries for your task to make sure it is accomplished within the allotted time and does not take up your whole day.
Also, with a specific time limit in mind, you will be more focused on the task underhand and your efficiency will improve drastically.
Use your phone, PC, or laptop to set an hourly deadline for each task in a day. With the completion of each task, you can tick it off your list and move on to the next one. You can also leverage the time tracking tool to keep an eye on the time you spend on each task.
2. Prioritize Tasks
When planning your day, prioritize your tasks in the order of their importance and the deadlines so that the most important and immediate tasks are completed first. Prioritization can also help you organize your time more wisely.
Prioritization comes in handy because, by the end of the day, you are left with the least important and more manageable tasks that can be done much more easily and quickly.
3. Avoid Getting Distracted
In a recent survey conducted by Udemy, it was revealed that 70% of workers feel distracted on their job. Getting rid of distractions can certainly improve your focus and help you complete more work in lesser time.
The distractions in question can include, social media apps, meaningless scrolling, unnecessarily checking emails, loud noises, people chattering around you, etc. To avoid getting distracted you must get rid of all these disruptions.
To avoid getting distracted:
- Turn off your phone, radio, TV, etc.
- Block social media sites while you work
- Set aside a specific space for your workstation
- Make sure there are no noises around you
- Avoid chatting with your colleagues, friends while working
The more focused you are, the quicker your pace will be.
4. Plan Your Day
Planning is intrinsic to time-saving. A haphazard day with no planning can often mean getting no work done at all. It has been studied that “Just Dealing with Whatever Comes Up” is the least effective time management strategy with over 28% of people feeling that their work is never under control or only under control one day per week.
Before you start working on your tasks, create a plan for all the tasks in a day. You can either make a to-do list, use a Kanban board or use a different technique to plan your day.
The completion of each task in your list will take you one step closer to your end goal so make sure you plan everything.
5. Keep Your Workspace Organized
Here is an interesting statistic that highlights the importance of an organized workspace, employees “who work at a messy or otherwise unorganized workspace spend 1 ½ hour (on average) looking for misplaced items”. A big portion of your precious time can get eaten up in a messy environment.
Having a cleaned and organized workspace can save you a lot of time. Not only that but it can also create a pleasant environment to work in.
Be it your desk or your PC, make sure everything is organized in proper order and is easily accessible. Looking through the clutter is a time-consuming, exhausting task so make sure all your documents, tools, and equipment are ordered and organized, making retrieval faster and easier.
6. Divide Your Tasks into Smaller Chunks
A big project can be overwhelming to handle. The sheer amount of workload can lessen your motivation to complete it and you might avoid exhausting your time and efforts on the same.
Dealing with big projects can be tricky but you can make the process much easier by dividing the project into smaller chunks of tasks. Seat a deadline for each task and with the completion of each task, you will find yourself closer to the completion of the whole project.
You can either divide your project into equal parts or divide your day accordingly; the choice is yours.
7. One Task at A Time
Multitasking can land you in hot waters. Your focus is divided into various areas and you might even be unable to complete a single task.
Focus your energies on one task at a time and you might be able to complete all tasks at hand. In contrast, working on multiple tasks at the same time will result in divided attention, not only will you lose time in switching from one task to another but will also lose the grasp on your train of thoughts.
Do not give in to your urge to multitask but take it one at a time.
8. Group Similar Tasks Together
While arranging your tasks, group similar tasks together. Switching between unrelated tasks can consume a lot of your time and energy. Focusing your mind’s energy on a completely different topic is exhausting, so group similar tasks together for quicker, more efficient working.
Similar tasks in succession will be easier to accomplish and will take lesser time for completion.
9. Take A Break
Taking a much-needed break between tasks is much more essential than one would think. A break from constant work can revitalize your energy and improve your focus.
Long hours of continuous work can fry your brain; however, intervals can save your mind and body from exhaustion. You can adopt the Pomodoro technique to plan your time. The Pomodoro technique is a much-appreciated time management system wherein you take 5 minutes of break after every 25 minutes.
10. Learn To Say ‘No”
Not being able to say ‘No’ has its consequences. Employees are often overburdened with piles and piles of work because they cannot say ‘no to their peers. Be it a menial task from a colleague or an extra task from your senior, it can add to your workload, taking up your time and your energy.
The best way of dealing with this is learning to say ‘no’. You have to learn to refuse some tasks because they are not included in o=your responsibilities. Give your mind and body the break they need and focus on your tasks only.
That’s all from our side. We have just given you a rundown of some of the most efficient time-saving and time management tips and tricks.
Follow these tips if you want to save some hours to work on an extra gig or start your own startup. We are sure you will be able to invest your time and focus on other things that demand your attention once you have adopted these tips.
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