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15 Best Resource Management Software & Tools in 2019

The 15 best resource management software and tools of 2019 ranked and rated.

15 Best Resource Management Software & Tools in 2019 April 8, 20193 Comments

Senior Editor at Productivity Land. Productivity hero by day, Twitter nerd by night. Follow me and let's talk about all things productivity. 😄

The real challenge for businesses is to match the resource capacity with demand and that too while keeping the time constraints and project goals in check. This is why I decided to do a detailed review of the best resource management software and help you save time on research.

Let’s first unravel what exactly resource planning comprises of and why do you need a resource management tool.

What is Resource Management?

The practice of identifying exactly the type of resources you need to successfully execute your project is what a resource plan consists of. Determining the type of resource and the work they need to do in accordance with their unique skillset is reflective of how effective your resource planning is.

An important thing to note here is that your resource planning should be so solid. This way, even if priorities or deadlines change midway, it doesn’t affect team performance.

Why Should Project Managers Use Resource Management Tools?

Resource Management would be a fuss, unless you have superpowers. Here are some of the key reasons why you should invest in a resource management tool:

  • Automated Planning: with a resource management software in place, your planning will be a breeze. Automatic updating of workload with that of resources’ capacity can result in operational efficiency of highest order
  • Smarter task allocation: when you have identified the resources you need for your project, a resource management tool will help you smartly allocate the tasks by determining the availability and efforts required by resources
  • Improved accountability: of course, when you have a clear blueprint of who’s responsible for what exactly, your accountability procedure improves. Not only this, the tool also records time information against efforts to better evaluate the performance
  • Real-time analytics: using a tool for monitoring your resource consumption produces real-time data analytics. These analytics provide valuable insights to monitor how your project is progressing over time and what changes are needed
  • Better employee relationship: it may sound clichéd to some of you, but when you have an exclusive resource management system in place, your employees won’t feel they’re over-burdened or over-utilized and therefore, results in better employee relationship

The 15 Best Resource Management Software of 2019

Let’s get started with the tools I’ve reviewed and what they can do for you.

1. Hub Planner – The Best Resource Management Software

📱 Supported Platforms: Web, Native mobile interface

🌟 Our Rating: 4.7/5

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Hub Planner takes the cake in my review of best resource management software. Read on to find out why.

A powerful resource scheduling and resource management software which takes it up a notch with a modern feature set to help you ease your pain points. Hub Planner has got everything you need to smartly manage your resources without encountering any hair pulling moments during your project.

Steal a quick glance at where your resources stand at the moment through a beautiful dashboard and dig deeper into individual resource workload to allocate tasks efficiently. The resource scheduler of Hub Planner allows you to bring transparency into projects by visualizing your team’s capacity and individual availability.

The tool also comes with an integrated time tracking module which lets you evaluate the gap between your actual time and the estimated time to get a better overview and to analyze where you need to work smarter.

Key Features:

  • Dashboards for getting a bird’s eye view of teams
  • Drag and drop interface for quick scheduling
  • Vacations and leave management module
  • Timesheets for tracking planned vs actual time
  • Resource requesting, along with approval management
  • Billing and budget management of projects
  • Smart templates for getting started without any hassle

Pricing Plans:

  • Plug & Play – at $7 per resource/month- resource scheduler, reports, unlimited projects, and few other features
  • Premium – at $18 per resource/month – all extension added, priority feature request, unlimited projects, and many other features
  • Enterprise – custom pricing – all the Premium plan features with custom branding option and service level agreement

2. Float

📱 Supported Platforms: Web, Native Mobile Apps for the iOS and Android OS

🌟 Our Rating:  5/5

float app for project managers

Float is a flexible resource scheduling software which comes with the functionality of easy drag and drop, splitting, and duplicating tasks on calendar. These features are pretty useful when you suddenly have to change deadlines and project requirements. Ever since its release, the application has undergone several core changes.

Whenever your schedule changes, it’s automatically updated in real-time to give everyone a heads up for what’s going on. Additionally, the tool also allows you to duplicate recurring tasks and easily assign to multiple resources at once.

Key Features:

  • Drag and drop functionality for resource scheduling.
  • Splitting, duplicating, and moving tasks on calendar.
  • Task dependencies for indicating relationships.
  • Absence and leave management.
  • Workload visualization for effective task allocation.
  • Resource utilization reports.
  • Third-party application integrations, such as; Slack, Microsoft Outlook, Google Calendar, Office 365 and much more!
  • Add unasigned roles and append them for future hire, task delegation purposes etc.
  • Set project budgets to your liking. Set them by hour(s), dollars and forecast according to your available resources.
  • Monitor live activity through real time tracking. As a project manager, you can see everything that’s happening in different project boards and vice versa.

Float has undergone a tremendous amount of improvements over the time. The good thing about this application is it’s ability to scale up as work progresses. Thanks to an inuititive user interface, regular update rollouts and a relentless customer support, Float has become more of a go-to platform for project managers and team leads from all over the world wide web.

We have written an exlusive Float review to detail the application’s full feature, performance metrics and everything that can take a project to the next level. Make sure to check it out here.

Pricing Plans:

You can go for the tool at $5 per person scheduled/month. 30 days of free trial is also provided.


3. Resource Guru

📱 Supported Platforms: Web

🌟 Our Rating: 4.6/5

As the name suggests, Resource Guru caters multiple resource management functionalities, helping you to take better decisions over time. The tool allows to easily add bookings, keeping in consideration the availability of resources. This can be done quickly by dragging and dropping bookings on the calendar to fit perfectly with requirements.

The leave management features makes it extremely convenient to manage your vacations or leaves at one place, without switching calendars. Moreover, the tool’s reports allow you to quickly track the amount of leaves taken by a resource.

Key Features:

  • Dashboards for individual workload tracking
  • Vacation and leave management
  • Downloadable resource utilization reports
  • Drag and drop for resource scheduling
  • Custom fields and filters for specific groups
  • Color codes for identifying clients and bookings
  • Clash management to prevent over-lapping bookings

Pricing Plans:

  • Grasshopper: at $2.50 per user/month – all features except reports
  • Blackbelt: at $4.16 per user/month – all features with reports
  • Master: at $6.65 per user/month – advanced features with data import and phone support

4. LiquidPlanner

📱 Supported Platforms: Web, Android, iOS

🌟 Our Rating: 4.5/5

Primarily a project management software, LiquidPlanner does not disappoint at all when it comes to resource management, which is why it made to my list of best resource management software. The tool encompasses all the essential features you need to effectively plan and allocate resources.

Get insights on what your resources are working on through intelligent resource workload reports. These reports allow you to manage workload across your team in a better way. Furthermore, the resource leveling functionality solves the challenge of under and over-utilization of resources. If there is any change in the resource availability, the schedule adjusts automatically.

Key Features:

  • Resource workload report to visualize resource availability
  • Project reports viewing resource allocation on project level
  • Resource leveling for handling resource capacity
  • Automated project scheduling on the basis of task prioritization
  • Dashboards for visualizing team members’ status
  • Convenient drag and drop interface for quick resource allocation

Pricing Plans:

  • Professional: at $45 per user/month – for small teams, minimum 5 users
  • Enterprise: at $69 per user/month – for large organizations, all features

5. Zoho Projects

📱 Supported Platforms: Web, Android, iOS

🌟 Our Rating: 4.5/5

Although Zoho Projects doesn’t come with a robust set of features for resource planning and scheduling, it still passes as a simple, easy to use quick solution for your resource needs. The tool comes with a resource utilization chart which gives you the freedom to get a quick glimpse at individual resource availability, down to hourly level.

The innovative see-saw design shows allotted time on one end and free time on the other in front of each resource, clearly depicting the resource capacity. In addition to that, distinct color codes further make resource availability clear.

The only drawback of the tool is that these features are only available with Premium and Enterprise plans.

Key Features:

  • Resource availability in terms of hours
  • Resource utilization chart to show the capacity and workload of resources
  • Color codes to visualize individual work hours
  • Drag and drop interface for task allocation
  • Task bars displaying work hours per day

Pricing Plans:

  • Standard: at $20 per month – for small teams of up to 10 members
  • Express: at $40 per month – up to 15 members
  • Premium: at $85 per month – 20 users, unlimited projects, resource utilization charts, and other features
  • Enterprise: at $125 per month – all the advanced Zoho Projects features, along with global resource utilization chart

6. Wrike

📱 Supported Platforms: Web, Android, iOS

🌟 Our Rating: 4.5/5

You’ve probably heard of Wrike on multiple fronts, as it is one of the most popular project management tools available in market. The tool comes with a flexible resource management solution to help you easily plan your resources without getting swamped with tricky functionalities.

The resource workload view clearly shows the amount of work on each resource’s plate and the available capacity, along with task hours. Through easy drag and drop, you can conveniently adjust schedules to avoid burnouts and meet your deadlines efficiently.

You can also monitor your team effort through Gantt charts by evaluating the planned effort and actual time spent on tasks.

Key Features:

  • Resource workload visualization to picture resource availability
  • Intuitive drag and drop interface to quickly make changes in schedule
  • Gantt charts for project schedule monitoring
  • Customized reports and table view, showing the team’s performance over time
  • Quick resource allocation on the basis of resource workload

Pricing Plans:

  • Free: for up to 5 users – simple task management
  • Professional: at $9.80 per user/month – up to 15 users, project planning and collaboration features
  • Business: at $24.80 per user/month – 5 to 200 users, advanced work management with powerful reporting among other features
  • Marketers: custom plan – for marketing and creative teams
  • Enterprise: custom plan – for large organizations with maximum security controls

7. Mavenlink

📱 Supported Platforms: Web

🌟 Our Rating: 4.4/5

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Mavenlink ranks #7 on my list of the best resource management software for 2019. Read on to find out why.

An enterprise level resource management software which is choke full of advanced features for you to seamlessly plan and manage your resources. Mavenlink comes with a robust set of features that let you forecast resource needs and resource availability based on your current capacity through comprehensive what-if analysis.

One of my favorite things about the tool is the scenario builder that lets you create different team compositions and timelines for specific projects to evaluate the scenarios before taking on the optimal approach.

The only drawback of the tool is that it doesn’t have dedicated mobile apps, but mobile optimized website facilitates in accessing your work from anywhere.

Key Features:

  • Built-in project templates for quickly getting started
  • Unnamed resource holder to place the resource demand before knowing the availability
  • Resource estimation calculator which further helps with estimating profit margins
  • Drag and drop functionality for convenient resource planning
  • Live resource pool to keep a check on all the available resources
  • Resource matching to find the perfect resource for a specific task
  • Resource forecasting on the basis of current capacity

Pricing Plans:

  • Teams: at $19 per for 5 users – team collaboration and task management features
  • Professional: at $39 per user/month – project management, collaboration, and project accounting features
  • Premier: custom pricing – all the features of Team and Professional plan, along with resource planning functionalities
  • Enterprise: custom pricing – all the features of other plans, along with business intelligence

8. 10,000ft

📱 Supported Platforms: Web, Android, iOS

🌟 Our Rating: 4.4/5

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Next up in my round up of resource management software is 10,000ft.

Another enterprise level resource planning software, 10,000ft comes with a rich feature set that takes care of all of your resource needs. Through interactive resource scheduling, get a clear picture of availability and bookings to balance the workload without any hassle.

Furthermore, make use of utilization heat maps for forecasting the upcoming hiring requirements. Budget estimates can also be made by creating placeholders on the basis of roles.

Key Features:

  • Resource planning to allocate tasks efficiently
  • Budget estimates and resource forecasting
  • Individual team member dashboards
  • Assignments’ syncing with calendar
  • Email notifications in case of schedule change
  • Team member directory for centralized information storing
  • Timesheets for tracking the time against individual efforts

Pricing Plans:

  • Basic: starting at $150 per month – for small teams gearing up
  • Professional: starting at $250 per month – for medium sized businesses
  • Enterprise: custom pricing – for large organizations with maximum security controls

9. Teamdeck

📱 Supported Platforms: Web

🌟 Our Rating: 4.6/5

Teamdeck can be a pretty solid resource scheduling software for you if you’re looking for an easy to use tool that lets you manage resources without getting into a myriad of complicated features. The simple user-interface makes it quite easy to quickly get a hang of the tool.

The thing that I personally loved about the tool is that it doesn’t make you go cray by bombarding you with random task management features along the way. It is a dedicated resource management software and should be taken as that. The key areas it deals with are resource scheduling, time tracking, and leave management.

Key Features:

  • Assignment of bookings on the basis of resource expertise
  • Warnings in case of overlapping bookings
  • Timesheets for easy logging of billable hours
  • A public API for creating bespoke resource management processes
  • Fully customizable and shareable reports
  • Vacation scheduler, allowing direct approval or disapproval of leaves
  • Leave management module to track employee availability
  • Zapier integration to sync Teamdeck with your favorite apps

Pricing Plans:

  • Startup Plan: free for up to 6 team members – limited features
  • Business Plan: $3.99 per team member/month – advanced resource management features

10. Saviom

📱 Supported Platforms: Web

🌟 Our Rating: 4.3/5

Saviom is another one of the best resource management software you can get your hands on. A major chunk of the software is focused on providing multiple options, down to even most basic details, for managing resources effectively.

The software offers scheduling, capacity planning, resource planning, and reporting, all in one centralized solution. You can also integrate it with your email and calendar applications to sync your workflows perfectly.

Key Features:

  • Drag and drop for resource scheduling
  • Multiple sorting filters for viewing the desired results
  • Automatic notifications in case of scheduling conflicts
  • Dashboards for visualizing resource utilization
  • Capacity forecasting for future demand
  • Customizable resource management reports

Pricing Plans:

The pricing plans are not provided by the vendor. Quote based plans.


11. Workzone

📱 Supported Platforms: Web

🌟 Our Rating: 4.3/5

If you’re on a hunt for an elaborate project management solution that comes integrated with effective resource planning features, Workzone is designed for you.

The editable Gantt charts allow you to visualize your project schedule and get a clear picture of who’s responsible for what exactly and monitor the project timeline. To keep track of individual work efforts, each resource gets their own to-do list. Changes made in the list are automatically reflected in the overall project plan.

Key Features:

  • Gantt charts for viewing project schedule and responsibilities
  • Resource reports for evaluating the workload
  • Individual to-do lists for keeping track of individual resource efforts
  • Dashboards to get a quick glimpse on project performance
  • Time tracking with tasks to monitor the time spent for completing it
  • Comments within tasks to collaborate seamlessly

Pricing Plans:

Workzone is available in three plans – Team, Professional, and Enterprise. Pricing are available upon request.


12. Workfront

📱 Supported Platforms: Web, iOS, Android

🌟 Our Rating: 4.2/5

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On #12 of my compilation of best resource management software is Workfront.

Workfront has a very formal touch to it, which makes perfect sense if you’re running a large team or are operating at an enterprise level. The tool comes with all the essential features you need to smartly manage your resources.

The software allows project managers to monitor the workload of resources for accurately determining whether the resource is over or under-utilized. The dashboard acts as a central place to serve this purpose.

Key Features:

  • Gantt charts for resource leveling
  • Dashboards to evaluate individual resource efforts
  • Drag and drop interface for resource scheduling
  • Resource forecasting for accurate resource allocation
  • Resource utilization reports
  • Timesheets for recording the time spent by resources on tasks

Pricing Plans:

Workfront offers 4 plans – Team, Pro, Business, and Enterprise. Prices are available on request.


13. Clarizen

📱 Supported Platforms: Web, Android, iOS

🌟 Our Rating:  4.2/5

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One more enterprise level project management tool, Clarizen comes with an integrated resource planning solution. The tool allows project managers to adjust the resource load by day, week, or month, pertaining to needs. For viewing the resource capacity, Clarizen provides a resource load view.

Built-in time tracking functionality with tasks allows teams to track time associated with each task and how much time individual resources are taking to complete them. This further helps with capacity planning and resource allocation.

Key Features:

  • Resource planning for effective task assignment
  • Resource load view to evaluate the capacity of resources
  • Dashboards giving 360° view of resources with their tasks and schedules
  • Time tracking with individual tasks
  • Multiple third-party application integrations

Pricing Plans:

Pricing is available upon request.


14. Teamweek

📱 Supported Platforms: Web, Android, iOS

🌟 Our Rating: 4.1/5

A beautiful addition to my roundup of best resource management software, Teamweek is a simple resource scheduling software that you should opt for right away if you’re not looking to get into the complications of advanced features.

The tool comes with color coded timelines which make workflow visualization beautiful and fun at the same time. Easily navigate through the timeline by simply dragging and dropping tasks to create schedules and allocate tasks.

Key Features:

  • Timelines for scheduling tasks and resources
  • Multiple views for project plans
  • Drag and drop to make changes to the schedule
  • Shareable project roadmaps to keep clients in loop
  • Daily overview of resources’ workload
  • Third-party application integrations

Pricing Plans:

Teamweek’s pricing varies with the number of team members. The tool is free for up to 5 users. The paid plans start from $35 per month for up to 10 team members.

Have you used a resource management tool before? How was your experience? Share your views with me in the comments below.


15. NetSuite

📱 Supported Platforms: Web

🌟 Our Rating: 4.1/5

NetSuite resource management provides an in-depth solution for all your resource planning needs. NetSuite hits all the right spots when it comes to handling minute resource management details.

Make use of multiple booking types and specific timeframes to smartly allocate resources. This also provides you an in-depth view of resource availability.

You can also forecast resource availability by utilizing generic resource placeholders. The resource planner of the tool provides you a holistic view of your team allocations, including over utilized resources, so you have a clear picture of where you need to work.

Key Features:

  • Real-time project timeline for monitoring schedule
  • Booking types and timeframes for handling resource requests
  • Resource placeholders to forecast demand
  • Skills profiles of resources for better task allocation
  • Customizable workflows for automated resource management
  • Resource planner highlighting resource allocation and over-utilization

Pricing Plans:

NetSuite’s professional services are tailor-made according to individual team needs. Contact sales for further inquiries.


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Senior Editor at Productivity Land. Productivity hero by day, Twitter nerd by night. Follow me and let's talk about all things productivity. 😄

3 comments

  1. Thanks for the summary,

    I was told by a Silver MS partner that MS Project Premium does not able to solve the below issue automatically. I wonder if anyone know a product that can manage such task, since this would be an essential feature we are looking for.

    SETUP:

    A. There is a fix amount of task with 24 hour

    B. There is two employee (human resource)
    – user1 – normal working hours and days (M-F/8 working hours)
    – user2 – special working hours and days (M-W/8 working hours and Thursday, Friday – off)

    SITUATION:

    A. Task start on Wednesday morning
    B. Task should be done as early as possible

    RESOLUTION:

    • as a human I know that task can be finished on Thursday. (Wednesday both person can work 8 hours and on Thursday user1 can finish the job)
    • However I am looking for an application that can calculate this automatically, even when human resource is allocated in multiple and simultaneous projects

    Thank you in advance

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