The Best Management Software For Parents & Educators In 2023


One of the main complaints of pre-school entrepreneurs is that they don’t have enough time to handle all of the day-to-day activities.

It’s not easy to stay on top of the administrative and financial operations simultaneously while still keeping track of the student enrollments.

When it comes to streamlining repetitive manual processes, technology is definitely a blessing. It gives people the ability to monitor and manage their pre-school establishments from the comfort of their homes.

Deploying the right technology ensures that the total operational control is right at your fingertips.

There are specialized preschool and child care management tools available that help to fulfill certain business demands. We have created a list of the top management software for parents and educators. Continue reading below to learn more.

Top 5 Management Software for parents & educators in 2023

With the right child care management software, you can reduce manual labor to nearly zero. That’s not all, as the tasks related to recording and monitoring numerous chores and processes become incredibly efficient.

Furthermore, it enables seamless parent-teacher communication, hassle-free tracking of all financial invoicing, and digitized logging of children’s round-the-clock activities.

If you are willing to go digital with your preschool, here are some of the best childcare management software options to consider:

1. Brightwheel

Brightwheel is a software designed to help modernize all daycare, childcare, and preschool programs.

The tool allows administrators to run their institution more efficiently, manage an immense task force with less manual work, and, most importantly, give enough time to individuals responsible for the well-being of children.

What makes Brightwheel’s daycare software an absolutely revolutionary one is that its tools and features are developed in collaboration with school owners, administrators, directors, and teachers in mid-to-high-capacity ECE programs.

These features are updated on a regular basis, ensuring total modernization of your daycare facility.


Here are some of the most lucrative benefits of Brightwheel:

  • Great tool for communicating with your children’s parents.
  • Enables simple information distribution to the entire class.
  • Smooth check-in/out feature
  • Simple activity reporting for digital daily sheets

All of these features, as well as many others, are available in the back-end business tool for billing, reporting, and data administration. With so many advantages, parents can rest assured that their children are in safe hands. Also, using this software, day school facilities can ensure seamless operations and flawless service.


Brightwheel’s monthly fee starts at $15.00. It comes with a free version as well as a free trial. They provide two different pricing options: regular and premium. While the ordinary version has only the most basic functionality, the premium version adds a slew of new ones.

2. HiMama

HiMama is a basic, easy-to-use childcare management software that helps daycare institutions go paperless. HiMama deploys a simple method to record and share your child’s experiences, from the most exciting adventures to the most significant milestones. This keeps parents involved, and the children’s outcomes are improved over time. The software also provides excellent monitoring and personnel management functions for directors. This ensures that the stakeholders of the institution can keep constant track of daily operations.


Check out the benefits associated with HiMama:

  • The software’s in-built communication infrastructure ensures that you can contact your staff seamlessly.
  • Enables users to share key information and images on this application. This enables the administrators to comprehend their staff’s and the overall educational program’s value.
  • Parents can now receive daily updates (often real-time) from teachers.
  • Allows parents to instantly get in touch with their children’s teachers.
  • The software’s biggest feature is that it is extremely user-friendly, making it simple for people with less technological knowledge.


HiMama offers a free trial edition and is available on a subscription basis. Their home daycare plan can be availed for $25 per month, while their enterprise plan costs vary depending on the size of the pre-school.

3. Sandbox

Next on our list is Sandbox. Sandbox is an all-in-one child care management program that is both user-friendly and convenient. They offer full-service child care management, seamless parent interaction, and appropriate company growth resources.

Sandbox was created with teachers’ convenience and functionality in mind. The software program’s popularity can be gauged from the fact that it now has over 140,000 users across North America.


Here are some of the benefits of Sandbox:

  • Simple to use.
  • Saves all your records and makes it simple to access the information you need.
  • Keep track of staff and student attendance trends.
  • Billing is easy to keep track of with Sandbox. You can easily send payment reminders to parents on the go.
  • Gives you the ability to send mass emails to all of the parents at once. Its “filter” function allows daycare staff to send emails to specific students or groups of students without having to manually sort through the names.


Sandbox comes with a variety of pricing offers. Their pricing is based on features, and it ranges as follows:

  • $59 per month for childcare centers for children aged 0 to 24 months
  • $79 per month for establishments with 24 to 49 children
  • $129 per month for establishments with 49-99 children
  • $169 per month for child care institutions with 100-199 children
  • $199 per month for child care establishments with over 200 children

4. Tadpoles

Don’t consider any list of best management software complete if it doesn’t mention Tadpoles.

Tadpoles is revolutionizing the childcare and preschool sector by assisting with the smoothing out of activities and parent correspondence. They collaborate with childcare centers all around the world to provide management tools that are specifically designed to support children’s achievements and improve parental involvement.

By exchanging images, footage, audio recordings, progress reports, and other important data, Tadpoles help educators improve parent communication. It is also a great tool to help engage parents in their children’s learning cycle.


Here are some of the key benefits associated with Tadpoles:

  • Ensures increased efficiency. It allows your staff to pay more attention and spend more time on individual growth and care of pupils.
  • Enables parents to monitor their children’s performance at school on a given day.
  • Storing, tracking, and evaluating key information is made simple.
  • Parents can get access to daily reports detailing what their kids ate, how long they napped, and even when their diapers were changed.
  • Allows daycare staff to upload documents and photos for the parents’ reference.
  • Is incredibly user-friendly both for parents and institutional admins.


Tadpoles uses a per-user payment approach and it does offer a free trial. Their monthly cost starts at $25.00 per user.

5. EZCare

Last, but not least, on our list is EZCare. EZCare has somewhat done justice to its name. Daycare is made easy with this particular software application.

All the processes within a daycare unit, including chores related to students enrollment, receiving payments, and scheduling classes and curriculum are all made simple, thanks to EZCare.

One of the key features of EZCare is that it offers the flexibility of full customization of fields, menus, and user permissions. It also comes with multi-site functionality that allows users to go through all of the operational overviews at once.

The EZCare package includes online registration, a parent portal with contactless payments as well as check-In facilities. It also comes with the “EZSmiles” family engagement application that allows parents to keep in constant touch with their children and receive real-time feedback.


Some of the benefits of EZCare are as follows:

  • EZCare’s user-friendly interface makes it extremely convenient for first-time users
  • With EZCare, you can keep track of enrollment and accounting information all under the same roof.
  • The brand claims the software application has been designed to be a “one-stop-shop” for parents, as far as accessing information is concerned.
  • Automation is the key feature of this application, which saves valuable time for your staff.


There is no free edition of EZCare. However, the application does offer a free trial to first-time users. They provide three different pricing options:

  • Premier plan: $149 per month
  • Basics package: $99 per month
  • Express package: $59 per month


Today’s childcare education sector is nowhere similar to what it was a few decades ago.

Educators have been witnessing new challenges constantly, which require modern solutions. As you understand, it always pays off to have the right childcare and day school management systems at your fingertips.

As a manager, administrator, or CEO of a childcare facility, you may have to wear multiple hats at once. It might make it difficult for you to keep track of every tiny detail related to your firm, staff members, and more importantly, the students enrolled in your institution.

Thankfully there are so many management software options available today.

However, with so many options at your disposal, sometimes it might get hectic for you to choose the right one. We believe that our list answers your queries. We wish you loads of success in 2023.

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