Trello vs. Asana – Which Project Management Tool to Use in 2023?

Trello vs. Asana, Asana vs. Trello, Trello Asana comparison, Asana Trello comparison, Productivity Land

Trello and Asana dominate the market when it comes to project management tools. Especially if you are an Agile team, both apps are sure to grasp your attention.

Instead of having to go back and forth to have a Trello vs. Asana comparison, we have listed out detailed information in one place.

Bagging some of the major Fortune 500 companies, these two tools have been sharing the center stage. These apps are equally popular amidst startups and mid-level organizations as well.

The debate on Trello vs. Asana continues because both have a great set of features, easy to work with and beautifully designed.

Plus, these are both great for teams that follow Agile methodologies as they both are also Kanban apps, perfect to design workflow with Sprints.

The presence of numerous online reviews that hold equal praise for both can be a little confusing. To understand better what each tool entails, we attempt to dive deep and get to the core of this matter.

Letโ€™s begin, shall we?


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Released in 2011, Trello has quite made a mark in the project management industry in less than a decade. Some of the major clientele in its pocket include the likes of National Geographic, Adobe, Red Hat, British Red Cross and more.

This only shows how versatile Trello can be when it comes to usage in teams. Trello gives you control over your workflow visually. The Kanban structure helps you have better control over your workflow visually.

Easy, personalized boards help you manage tasks through lists and corresponding activities in cards.

Tasks can be assigned, and prioritized with ease. This tool helps you stay in sync with your team and keeps collaboration efficient. Plus, you can integrate it with multiple tools.

Key Features

  • Personalized Kanban boards with the option of setting board as Personal
  • Private, Team or Public views of boards
  • Board pinning on top of the screen (through stars)
  • Drag and drop functionality
  • Task management including task assignment, prioritization, task comments, and file attachments
  • Due dates for tasks
  • Customized and colored labels including color-blind friendly mode
  • Email notifications with customized frequency
  • Personalized access to boards
  • Sharing boards with team members or via external links
  • Team or Business Team (added security) creation
  • Third-party apps and integrations


Trello will make you feel powerful with these pro features:

  • User-friendly interface
  • High customization
  • Free forever version
  • Easy workflow management
  • Easy task management


These factors may not really show the sunny side of Trello:

  • No Gantt charts for reporting
  • No calendar
  • Limited functions available with the basic version
  • No issues and bug tracking
  • No risk management
  • No built-in time tracking functionality


Trello offers the following pricing plans:

Plan Pricing Features
Trello Free Free
  • Unlimited cards, boards, lists, checklists, team members and attachments
  • Max. file attachment size up to 10MB
  • One Power-Up per board plus basic integrations like Google Drive and Dropbox
Trello Business Class $9.99/user/month
  • All Trello Free features
  • Unlimited Power-Ups with advanced integrations
  • Max. file attachment size up to 250MB
  • Better organization of boards with Collections
  • Customized backgrounds and stickers
  • Priority support with guaranteed 1 business day response
Trello Enterprise $20.83/user/month
  • All Trello Business Class features
  • Single Sign-On (SSO/SAML)
  • Better security through 2-Factor Authentication
  • Personalized on-boarding assistance
  • Priority email and phone support (1 business day)

Check out our in-depth Trello Review here:


asana review

Founded in 2008, Asana landed a little earlier than Trello in the project management arena. In about a decade, it has established a portfolio of over 50,000 customers.

To name a few, Asana helps organizations like Airbnb, Deloitte, NASA, The New York Times and others stay on top of their game. With so many options to offer for project management and collaboration, Asana can be an easy pick for startups as well as industry giants.

You can simplify task management including task re-ordering through drag and drop, and task assignment with priority.

Through a central timeline, you can assess project dependencies and spot loopholes to keep workflow effective. With these and many more features, take a closer look through its key features, pricing models, pros and cons.

Key Features

  • Activity feed for centralized updates
  • Comprehensive task management
  • In depth project management
  • Timelines
  • Set goals, priorities, and due dates
  • Real-time updates on tasks and projects
  • Automatic updates to inbox
  • Customize calendars and select from multiple views
  • Email bridge
  • My Tasks list and Focus Mode
  • Notifications and reminders
  • Multiple workspaces for handling multiple teams
  • Kanban boards
  • Mobile apps for iOS and Android
  • Integrations with multiple apps


Here is what will make you happy about Asana:

  • Advanced task management
  • Easy team communication
  • Easy progress tracking
  • Effective for large teams and projects


These are some of the factors that may turn you off:

  • No built-in time tracking features
  • No risk management
  • No meeting management
  • Limited features in the free version
  • Can be overwhelming for beginners

Pricing Plans

Asana provides the following pricing plans:

Plan Pricing Features
Asana Basic Free
  • Up to 15 team members
  • Unlimited projects
  • Unlimited tasks
  • Calendar view
  • Status updates
Asana Premium $9.99/user/month
  • Unlimited projects and tasks
  • Task dependencies
  • Timelines
  • Advanced search and reporting
Asana Business $19.99/user/month
  • Portfolios
  • Resource management
  • Custom fields
  • Priority support
Asana Enterprise Custom Pricing
  • Data Export and Deletion
  • Advanced Security Measures
  • Advanced Admin Controls
  • Data Backups
  • User Provisioning and Deprovisioning

Check out our in-depth Asana Review here:

Side-by-side Comparison: Trello vs. Asana

Feature Asana Trello
Gantt Charts ๐Ÿ˜ƒ ๐Ÿ˜
Proactive Product Support ๐Ÿ˜ƒ ๐Ÿ˜ƒ
Free Version ๐Ÿ˜ƒ ๐Ÿ˜ƒ
Risks Management ๐Ÿ˜ ๐Ÿ˜
Bug/Issue Tracking ๐Ÿ˜ ๐Ÿ˜
Time Tracking with Reports ๐Ÿ˜ ๐Ÿ˜
Meeting Management ๐Ÿ˜ ๐Ÿ˜
Task Comments ๐Ÿ˜ƒ ๐Ÿ˜ƒ
Public Links ๐Ÿ˜ ๐Ÿ˜ƒ
Advanced Filters ๐Ÿ˜ƒ ๐Ÿ˜ƒ
Color Labeling ๐Ÿ˜ƒ ๐Ÿ˜ƒ
File Attachments ๐Ÿ˜ƒ ๐Ÿ˜ƒ
List View ๐Ÿ˜ƒ ๐Ÿ˜ƒ
Calendar View ๐Ÿ˜ƒ ๐Ÿ˜ƒ
Multiple Assignees ๐Ÿ˜ƒ ๐Ÿ˜ƒ
Recurring Tasks ๐Ÿ˜ƒ ๐Ÿ˜ƒ

Trello vs. Asana – Other Recommendations

Understandably, Trello and Asana are both very alluring options when it comes to task and project management. With their pros and cons, each tool seems to stand its ground โ€“ albeit holding different strengths.

However, in the past decade alone, numerous task and project management apps have surfaced the Internet. Most of these tools are free giving you a brilliant set of features. Others may need to get upgraded to avail their more prominent features.

Here are a few recommendations from us that can help you make up your mind about which tool to invest your time and finances in. Letโ€™s begin.

1. nTask

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nTask is our first recommendation in this Trello vs. Asana showdown. If you are open to considering new options, have a look at nTask. It is a task management tool that offers you all the features of Asana and Trello combined.

Along with the primary task and projects module, you can avail a broad spectrum of features such as timesheets, meetings, issue management, and risk management.

Key Features

Here are the key features and modules that nTask offers:

  • Task Management
  • Project Management
  • Meeting Scheduling and Management
  • Timesheets and Time Tracking
  • Bug Tracking and Issue Management
  • Project Risk Management
  • Team Management and Workspaces
  • Integration with Slack
  • iOS and Android Apps


nTask offers the following plans:

  • Free
  • Pro (at $2.99 per month/user)

2. Avaza

Trello vs. Asana, Asana vs. Trello, Trello Asana comparison, Asana Trello comparison, Productivity Land

2nd on our list of Trello vs. Asana alternatives is Avaza. If you are looking for a task management tool that helps you manage your business from start to finish, Avaza is worth checking out.

This tool covers all aspects including project management, resource scheduling, time and expense tracking, as well as customer quotations and invoicing.

Key Features

Here are a set of functionalities you can get with Avaza:

  • Task management
  • Kanban Boards
  • Gantt Charts
  • Agile Burndown Charts
  • Time tracking
  • Activity feeds
  • Comments, file sharing and collaboration
  • Timesheets
  • Payroll management
  • Online payments
  • Billing and Invoicing
  • Cloud accounting
  • Credit notes
  • iOS and Android mobile apps


Avaza offers the following payment plans:

  • Free
  • Startup (at $9.95 per month)
  • Basic (at $19.95 per month)
  • Business (at $39.95 per month)


Asana Alternatives for project management

3. Scoro

Trello vs. Asana, Asana vs. Trello, Trello Asana comparison, Asana Trello comparison, Productivity Land

For the next Trello or Asana substitute, consider Scoro. Scoro is a business solution that offers a wholesome experience through a broad spectrum of features.

These features include modules relevant to task and project management, team management and in-built customer relationship management software.

Key Features

Get your hands on the following features with Scoro:

  • Task and project management modules
  • Meeting scheduling and management
  • Shared team calendar
  • Team communication and collaboration
  • Document management and file sharing
  • Real-time, customizable KPI dashboards
  • Contact database and management
  • Time tracking and billing for work
  • Comprehensive reports for various elements of the workflow
  • Quotation and invoice management with preset templates
  • Mobile apps for iOS and Android


Scoro offers you pricing plans as follows:

  • Plus (at $22 per user/month)
  • Premium (at $33 per user/month)
  • Ultimate (at $55 per user/month)

4. TeamGantt

Trello vs. Asana, Asana vs. Trello, Trello Asana comparison, Asana Trello comparison, Productivity Land

TeamGantt is one of the best project management software available today. To begin with, you can easily manage tasks with comprehensive task management features.

Project management is easier with templates, timelines and Gantt charts. Plus, it offers time tracking, project dependencies, filters and more. You can even embed specific project timelines to your website.

Key Features

Here is what you get with TeamGantt:

  • Task management
  • Subtasks, nested and recurring tasks
  • Project management
  • Gantt charts
  • Project templates
  • Time tracking
  • Planned vs. Actual timelines
  • Sticky notes for instant updates
  • Workload management
  • Email reminders
  • Mobile apps for iOS and Android


TeamGantt offers you the following subscription options:

  • Free
  • Standard Team (at $49.75 per month)
  • Advanced Team (at $74.75 per month)

What is your take on this Trello vs. Asana showdown? Who do you think wins the crown of the best project management software of 2023? Which factors would you consider for your Trello vs. Asana comparison? Let us know in the comments below.

P.S. Productivity Land is one of the Top 10 Technology Product Review Blogs, according to Tekli.

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Comments 3
  1. Hi, we appreciate the detailed comparative analysis you have put together. Thanks for sharing these with us!

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