Best ProofHub Alternatives to Use in 2023


Commonly known for its impressive set of features at an affordable price, ProofHub is regarded as one of the most popular projects management solutions all around the globe, especially for client-facing teams.

Let’s take a quick look at the pros and cons of ProofHub, so we can quickly identify all the features we are looking for in its alternative.

ProofHub Pros:

  • ProofHub is highly rich with its impeccable features. It also offers complete client collaboration, reporting, time tracking, invoicing, and project communication. You will find that essentially every phase of a project’s life cycle can be conveniently managed with this software.
  • Just as the name suggests, ProofHub’s proofing feature is among its most popular traits as it allows easy-to-go file iterations and approvals to be streamlined and organized.
  • Except for the preliminary plan for cutting out some important features such as Project Manager and Custom Workflow, Essential for $45/month/annually, and Ultimate Control for $89/month/annual, these features are quite affordable.

ProofHub Cons

  • The project management software is mainly built around proofing. The other feature often lacks depth and customization for complex tasks and workflows, mainly a case of sacrificing product depth for the feature width.
  • ProofHub is not easy to implement or install. It requires plenty of avoidable product tour tooltips, and ongoing usage requires a lot of customization and upkeep, which makes adopting and utilizing ProofHub a continuous management project in its own right.
  • The design is pretty simple, if not simplistic. It is a challenging UX paired with basic UI that makes using ProofHub seem slightly simpler than it actually is.

Why look for a ProofHub Alternative?

Despite the differences and cons, ProofHub is a great feature-rich tool. Let’s take a look at a few of the reasons to consider one of the ProofHub alternatives we are about to share.

  • The lack of product width – Although packed with a lot of functionalities, ProofHub still lacks the basic product width. Instead of focusing on perfecting the existing features, the team behind this tool focuses highly on releasing new ones.
  • Extra simple design – ProofHub comes with a pretty simple UI, which makes it look super outdated.
  • Unstable for larger teams – ProofHub offers a simple yet easy-to-go and attractive pricing plan for freelancers and small teams. However, it doesn’t have a plan for catering to the needs of larger and cross-functional teams working on complex projects and enterprises.
  • Provides zero automation – Proof Hub does not provide any automation, unlike many other competitors that have already launched these features. Automation reduces manual tasks, improves efficiency, and saves time, which is why it is a must-have feature from a user’s perspective.
  • Steep learning curve – Proof Hub takes time to get the hang of. Regardless, Proof Hub, on an average daily basis, requires continuous learning and upkeep due to the new feature releases every while.
  • Limited Integrations – The software offers limited integrations compared to the software. This tool can integrate with One Drive, Dropbox, Outlook, Box, and iCal. Most of the teams require this list to be a bit longer so they can tackle the other tasks rather than just proofing the documents, storing and uploading files, arranging the meetings, etc.

Top 8 ProofHub Alternatives to Use in 2023


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Monday’s OS is way more than just a regular project management tool. is one of the tools that makes team collaboration super-easy than ProofHub. It helps eliminate communication barriers so your project can easily move forward.

It works as an intuitive platform that helps transform how teams work together, meet deadlines and build a culture of transparency. You can easily keep track of projects and the amount spent on them. This is where ProofHub differs from Monday. It does not have the budgeting and expense tracking features that are super-useful when working on multiple projects simultaneously.

Let’s look at some of the key features of

Key Features

  • Automation
  • Time tracking
  • 200+ templates
  • Activity Logs
  • Customizable notifications
  • Workloads
  • Dashboards
  • Advanced reporting and analytics
  • Easy integrations with sales, marketing, CRM, and other tools


  • offers a free plan for up to 2 users and 3 paid plans, starting at $10/user/month.

2. nTask

nTask Project Header

nTask is a complete project management platform that can help you manage anything. It assists in creating checklists and tasks, managing complex projects, collaborating with project teams, sharing files, scheduling meetings, etc.

nTask comes with plenty of features that allow teams to keep all the work documents in one place. It can easily integrate with Google Drive, Slack, Dropbox, and multiple other apps through Zapier. Users can easily assign tasks, attach, share files and set a general to-do list.

nTask allows to plan and easily monitor budgets for different projects, deploy resources, define risks, track issues, and monitor team members’ time spent on each task.

Key features

  • Agile methodologies
  • Budget management
  • Document management
  • Collaboration tools
  • Kanban Board
  • Milestone tracking
  • Percent-complete tracking
  • Discussions/Forums
  • Create subtasks
  • Cost-to-completion tracking
  • Calendar management


  • 14-Day Free Trial Available
  • $3/month – Billed yearly – Premium
  • $8/month – Billed yearly – Business
  • Enterprise – advanced and customized pricing with features.

3. Zoho Projects

zoho projects kanban boards

Zoho Projects is a comprehensive cloud-based tool for managing and completing projects. It has been recently upgraded with multiple new features, and this tool offers multiple ways to customize your workflows, manage time, create reports and collaborate with the team.

Zoho Projects allows you to automate tasks, set business rules, workflow rules, and event notifications to third-party tools using the webhooks. Zoho also offers team chatting features by mentioning users or the whole team, tracking the interactions on the feed, and developing interactive forums.

It is a low-cost project management app with an array of helpful features. It is more attractive and useful than ProofHub for small and medium-scaled businesses.

Key Features

  • Planned vs Actual Costs
  • Reporting features
  • Project templates
  • Tags
  • Task tracking
  • Reminders
  • Collaboration features
  • Reporting features
  • Multiple integrations and add-ons


  • Zoho offers basic features in a freely available trial.
  • The premium pricing goes to 50 users. $5/user/month
  • Enterprise plan ($10/user/month for larger teams

4. Basecamp

basecamp project management guide (1)

Basecamp is a real-time communication tool that helps the teams stay on the same page, it is less traditional project management tasks, namely, resource planning and long-term scheduling. Basecamp provides a way for teams to keep track of priorities and actionable items.

Basecamp is the type of tool built to help you conveniently organize and track processes within your company even when you are away. Basecamp comes with to-do lists and creates tasks, and tracks progress.

Basecamp has developed multiple communication and collaboration features such as real-time group chat, message boards, check-in questions, and pings. You can track progress even with ProofHub. However, with basecamp, it is much more fun.

Key Features

  • Unlimited projects and users
  • Team projects
  • Project templates
  • To-do lists
  • Custom notifications
  • Searches
  • Email forwards
  • Hill charts
  • Reporting features


  • Basecamp offers a free 30-day trial.
  • Flat pricing of $99/month for unlimited users.

5. Asana

asana review

Asana is another big name in the project management space. Asana is a reliable task and project management tool that is neither cutting edge nor behind its time. The tool is approachable and quite easy to adapt compared to other daunting PM tools in the market.

It has boards you can easily use to see where your project stands and plan the next steps. Use a timeline to ensure everything is on track and figure out how things work if the circumstances change.

Asana offers you real-time insights into how your projects are progressing and helps you learn more about the underlying projects and tasks. Asana has automation features that reduce manual work and allow you to focus on important things.

Key Features

  • Multiple views
  • Project briefs
  • Milestones
  • Timelines
  • Proofing
  • Approvals
  • Workload management
  • Reporting across multiple projects
  • Goals


  • Asana has a free and a basic plan and 2 paid plans. ($10.99/user/month)
  • Also a $24.99/user/month.

6. Teamwork

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Teamwork offers a wide range of products across the spaces of PM, CRM, Help Desk, and more, making it a scalable solution that can easily morph into a consolidated experience to fit your organization’s size and needs.

Teamwork is a tool packed with everything that you need to scale your team and client service business. You can easily use it for both simple and complex projects, especially the latter. The software offers multiple views, Gantt charts, time tracking features, portfolios, dashboards, and workload management.

Teamwork conveniently integrates with a myriad of sales and marketing, project management, productivity, reporting, and accounting apps, unlike ProofHub, that only offers limited integrations.

Key features

  • Project templates
  • Portfolio management
  • Time tracking
  • Invoicing
  • Utilization reports
  • Resource scheduling
  • Custom fields
  • Collaborative document editor
  • Integrated team chat


  • Teamwork has 3 paid plans starting at $10/user/month when billed annually.

7. ClickUp

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ClickUp offers flexibility and an ever-expanding future set, making it a rapidly expanding tool in project management. It is a project management tool that covers design, sales, development, marketing, and much more.  

The app combines all the features you need to get the work done in an eye-pleasing and user-friendly workspace. To help you save time on projects and kick start them, ClickUp helps build dozens of engaging templates for different use cases, CRM, hiring, marketing, law, and much more.

There are more than 100+ ways to automate your work, allowing you to create around 50 automated actions. ClickUp also offers automation features. You can use them to reduce busy work and simplify your workflows.

Key Features

  • Project templates
  • Tasks, subtasks, checklists
  • 15 actionable views
  • Proofing
  • Real-time collaboration
  • Time tracking
  • 100+ integrations
  • Reminders
  • Project Portfolio


  • You can use Click Up for free and enjoy the basic features.
  • The paid plans go to $5/user/month and up.

8. Podio

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Podio is a task management software that aligns your projects, tasks, people, conversations, and other team processes to help you achieve more. It helps combine project, data visualization, CRM, and collaboration and makes it all easy to go, with easy installation and navigation.

Podio helps boost productivity and save working hours with its workflow automation. You can easily create or update items, assign tasks, generate graphs and charts, set triggers for sensitive actions, and much more.

Podio also offers plenty of CRM features, making it a breeze to organize your sales team and manage client/customer relationships. It is super easy to track data with Podio, and you can close more leads while you integrate it with other tools to track the entire customer journey and create sales reports.

Key Features

  • Interactive sales dashboards
  • Expense reporting
  • Multiple integrations
  • Visual reports
  • Unlimited items
  • Templates
  • Project and task management
  • Multiple integrations


  • Podio offers a free plan for up to 5 employees and comes with 3 paid plans starting at $9/user/month when billed annually.

Wrapping it up

Even if you are satisfied with the tools and applications you are currently using, it is best to have options and alternatives. We have created a list of the top 8 ProofHub alternatives in 2023. We have also narrowed down multiple options for you to choose from.

If you already have an idea of which tool you plan to integrate next, don’t be too late and get on it right away!

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